Executive Assistant

What You Can Expect

You will manage executive calendars, communications, and strategic priorities for Zoom's senior executives, including the CEO as needed. As a trusted partner and operational hub, you will protect executive time and coordinate high-level cross-functional initiatives, enabling executives to focus on critical decisions that drive organizational success. Accuracy, confidentiality and effective executive interactions will be critical.

About the Team

We support the executive leadership team by managing operations, communications, and strategic coordination. Our team works collaboratively to ensure seamless execution across the organization. We exist to maximize leadership effectiveness and organizational impact.

Responsibilities

• Managing complex executive calendars, correspondence, and meeting coordination to optimize time allocation and strategic focus

• Preparing executive reports, presentations, and strategic materials for leadership meetings and board interactions

• Coordinating cross-functional projects and tracking initiatives to ensure timely execution and stakeholder alignment

• Handle confidential and sensitive information with the highest level of discretion

• Serving as the primary communication hub between executives, board members, senior leaders, and key external partners

• Filtering incoming requests and protecting executive time to enable focus on strategic priorities

What We're Looking For

• Demonstrate 8+ years of experience supporting executive leadership at the C-suite level

• Manage complex schedules and prioritize competing demands in fast-paced environments

• Coordinate and facilitate executive-level interactions with the Board of Directors, including scheduling, preparation of materials, and follow-up communications

• Communicate exceptionally well in written and verbal formats with diverse stakeholders

• Use Microsoft Office Suite, Google Workspace, and productivity tools at an expert level

• Navigate interpersonal dynamics with emotional intelligence and professionalism

• Bring experience from tech or SaaS environments

• Work from our San Jose, CA headquarters 4 days per week (hybrid schedule)

Salary Range or On Target Earnings:

Minimum:

Maximum:

In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value.

Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience.

We also have a location based compensation structure; there may be a different range for candidates in this and other locations.

Ways of Working
Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits
As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways. Click Learn for more information.

About Us
Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.
We’re problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Find room to grow with opportunities to stretch your skills and advance your career in a collaborative, growth-focused environment.

Our Commitment​

At Zoom, we believe great work happens when people feel supported and empowered. We’re committed to fair hiring practices that ensure every candidate is evaluated based on skills, experience, and potential. If you require an accommodation during the hiring process, let us know—we’re here to support you at every step.

We welcome people of different backgrounds, experiences, abilities and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form and someone from our team will reach out soon. This form is solely for applicants who require an accommodation due to a qualifying medical disability. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed.

Think of this opportunity as a marathon, not a sprint! We're building a strong team at Zoom, and we're looking for talented individuals to join us for the long haul. No need to rush your application – take your time to ensure it's a good fit for your career goals. We continuously review applications, so submit yours whenever you're ready to take the next step.

Our interviews are supported by BrightHire, a tool that helps us create a consistent and thoughtful interview experience and may include recordings. Please refer to our candidate privacy statement for more information of how we use your data.