Company description Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,200+ employees globally. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisresources.com. The Publicis Re:Sources Guiding Principles define who we are and what we stand for. They reflect the mindset and behaviors that shape how we work, how we support one another, and how we drive progress together. People First, Driving Success Together Problem Solving Mindset Respect Each Other Partner and Collaborate as One Team Commit to Quality and Standards Innovate and Embrace the Future *Visa sponsorship is not available for this role including H1B, OPT EAD etc.* Overview Publicis Re:Sources is looking for a Software Asset and Compliance Co-ordinator who can ensure our systems and processes follow company policies and basic legal requirements. The role requires basic IT knowledge, a general understanding of AI, and very strong communication skills. The ideal candidate should be comfortable working under pressure and coordinating with different teams. Responsibilities Software Asset and AI Licensing Management & Compliance Maintain accurate and auditable software and AI tool inventories, entitlements, and usage data Ensure compliance with software licensing agreements and internal governance standards Identify and mitigate risks related to unlicensed or non-compliant software Help Define, document, and maintain SAM policies, standards, and operating procedures Ensure alignment with ITIL, financial controls, and corporate compliance requirements Partner with Legal and Procurement to interpret license terms and contractual obligations Identify opportunities to optimize software usage, reduce waste, and avoid unnecessary spend Analyze license consumption, usage trends, and renewal data to support cost‑saving initiatives Tools, Data & Reporting Work within Software Asset Management (SAM) and discovery tools Ensure data accuracy across SAM, CMDB, procurement, and financial systems Develop dashboards and executive‑level reporting on compliance, risk, and spend Continuously improve data quality, automation, and reporting maturity Communication/Collaboration Communicate clearly, concisely, and appropriately for the audience, including senior leadership Educate internal teams on licensing models, usage responsibilities, and governance processes Serve as a central point of contact for software asset–related inquiries and escalations Build trust, influence without authority, and foster cross‑functional collaboration Operate comfortably in fast‑moving, constantly evolving environments Qualifications Required Skills and Competencies General understanding of Artificial Intelligence (AI) concepts Basic understanding of software and AI licensing models (perpetual, subscription, SaaS, cloud) Knowledge of Software Asset Management (SAM) and IT Asset Management (ITAM) principles Strong analytical skills with the ability to translate data into actionable insights Confident communicator able to engage technical teams, finance partners, and executive leadership Excellent organizational, project management, and stakeholder management skills Ability to work under pressure while maintaining accuracy and compliance Proven ability to manage complexity, ambiguity, and competing priorities High attention to detail combined with a strategic, big‑picture mindset Preferred but not required certifications - Certified Software Asset Manager (CSAM) or ServiceNow SAM Professional QUALIFICATIONS Bachelor’s degree in IT, Computer Science, Engineering, or a related field; or 3+ years of equivalent experience 3+ years of experience in Software Asset Management, IT Asset Management, or related IT Support roles Additional information Salary Range - $70 - 75K/yr All your information will be kept confidential according to EEO guidelines. This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an ""at-will"" relations. #LI-DS1